Share this Job

Administrative Coordinator

Date: Jun 27, 2022

Location: Chantilly, VA, US, 20151

Company: United Bank

Job Description

The Administrative Assistant, Sr. will provide advanced administrative support for the Facilities Management Department.  They will provide accounting and finance support, basic report generation, and overall management of the UBSI Facilities annual budget.



•Sets priorities and organizes the administrative workload for assigned area of responsibility.
•Receives and codes all facility-related invoices.  Ensure the invoices are correct and works with internal/external customers and vendors when there is a discrepancy.
•Prepares all invoices for final approval for facilities officers.
•Generates monthly G/L expense reports 
•Actively participates with the annual macro and micro expense budget process by presenting historical G/L data which is then incorporated into a Master Spreadsheet provided by the UBSI Finance group.
•Works closely with the Facilities Director and Budget Analyst to ensure presented data is accurate and reasonable.
•Works closely with other departments who may share like G/Ls.
•Participates in merger activities related to vendor accounting and communications.
•Manages and tracks all P.O. Box renewals, Business Reply Accounts, real estate taxes, and records all vendor activity.


•High School Diploma or equivalent is required, Bachelor’s degree preferred.
•Minimum of three (3) years of prior professional working experience in a financial/accounting environment required.
•Banking industry knowledge and experience highly desired 
•Excellent interpersonal skills and verbal and written communication skills, 
•Proficiency in Microsoft Office Excel and Word required.
•Ability to learn and utilize FIS to include IS View and IBS Insight for reporting, vendor analysis, and customer research.
•Ability to work independently and as part of a team.
•Strong organizational and time management skills with the ability to meet or exceed assigned deadlines.
•Ability to take initiative, work independently, and exercise judgement and discretion.
•Strong customer service skills and ability to represent the bank in a professional and courteous manner


•Analytical skills
•Deadline focused

Company Profile

At United, we value all of the relationships we have built since 1839. We are committed to providing each relationship with an unmatched level of service. While we offer competitive products, services, rates, and technology, the level of service we provide and our commitment to building relationships is what sets us apart from our competitors. Our 211 full-service banking offices and 15 loan origination offices in West Virginia, Maryland, Virginia, Ohio, Georgia, Pennsylvania, North Carolina, South Carolina and Washington, D.C. are each built on customer service and commitment to the community. United is backed by a history of safe, sound and secure banking practices that have allowed us to navigate through decades of changing economic environments. Because of this, our employees, customers, shareholders and communities can rely on us to be their banking partner for decades to come. Member FDIC. Equal Housing Lender. Equal Opportunity Employer.

Nearest Major Market: Washington DC

Job Segment: Real Estate, Administrative Assistant, Bank, Banking, Sales, Administrative, Finance