Facilities Administrator

Job Description

The Facilities Administrator manages and coordinates activities of bank-wide office services to include but not limited to office and beverage supply administration, specialty cleaning (windows, flooring, upholstery), daily cleaning contracts, fire extinguishers, pest control, document destruction/shredding, and administrative oversight of the facilities ticketing system.

RESPONSIBILITIES:

• Participate in vendor selection, contract negotiation, scheduling, and follow-up of all office service offerings
• Be the point person for any vendor discrepancies and provide for timely resolution
• Review and approve all office and kitchen supply orders via the on-line ordering website(s)
• Conduct annual reviews with our vendors to measure efficiency, fairness in pricing, and corporate reporting.
• Develop and maintain bank-wide vendor database to include vendor market, function, and contact information
• Responsible for the bank equipment vendor relationship.  This includes ordering bank equipment, tracking installation, branch communication, and final invoicing
• Develop and administer a life safety program to include fire extinguisher inventory, CO detector inventory, and elevator safety
• Administer and monitor the facilities ticketing system
• Update property management directory
• Set priorities and organize the administrative workload for assigned area of responsibility.
• Responsible for all aspects of document shredding
• Responsible for updating and maintaining vendor and property management database and files
• Identify, participate, and make recommendations on initiatives, processes and procedures to improve operational efficiencies while assuring quality within United Bank policies
• Interact with various internal and external customers to propose and implement solutions to problems associated with assigned work activities; seek guidance as necessary
• Prepare monthly reports to identify areas of expense reduction and maintain Core List of supplies
• Manage trash service, office cleaning, specialty cleaning
• Update Support Services directory on the Intranet and responsible for content management of Facilities shared drive
• Ensure all repair and maintenance requests are completed in a timely and efficient manner.
• Advise the maintenance managers of potential problems, repairs and/or issues with branches and properties
• Perform specialized work assignments and will maintain files and reports as required
• Assist with special projects as assigned.

Qualifications

• Minimum of 5 years related commercial or corporate facilities and/or maintenance working experience or equivalent combination of education and working experience required.
• CFM designation preferred
• Proficiency in Microsoft Office products required (Work, Excel)
• Experience using facilities ticketing system software
• Demonstrated ability to use sound judgment and exercise discretion in decision making situations
• Ability to lift a minimum of 50 lbs.
• Valid driver’s license required
• Ability to utilize own vehicle for transportation throughout the day is preferred
• Ability to travel frequently within the designated area of responsibilities
• Excellent customer service and interpersonal skills required
• Excellent oral and written communication skills
• Overall understanding of financial industry highly desired
• Ability to work independently, take initiative and contribute to being a part of a team;
• Ability to be flexible in work hours as needed
• Demonstrated ability to represent the Bank in a professional manner

Essential Functions:

• Sitting or standing for extended periods of time.
• Pulling, lifting and pushing of office furniture, equipment and boxes
• Sufficient dexterity of hands and fingers to efficiently operate a computer keyboard, mouse, power tools, and other computer components.
• Ability to converse and exchange information with all levels of staff within organization.
• Ability to observe, perceive, identify, and translate data
• Ability to travel via air, rail, automobile and/or bus.

Company Profile

Please click here to access a list of benefits for which this position is eligible. Additional information regarding United's Mission, Values and Culture can be found here.

At United, our strength is our people, and we are committed to nurturing a culture that is reflective of the communities we serve; promotes respect and a shared purpose; and aligns with our core values.

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, status as a protected veteran, or any other characteristic protected by law.