Executive Assistant

Job Description

The Executive Assistant is responsible for supporting an assigned Corporate Executive Officer and is primarily responsible for performing a variety of routine and complex clerical, administrative, and analytical duties.  This position may also provide high level administrative support to other Senior Leadership within the Line of Business (LOB) or Bank.

RESPONSIBILITIES:

•    Responsible for composing, maintaining, and reviewing presentation materials, reports, spreadsheets, agendas, and meeting minutes for a variety of Corporate and Holding Company level meetings. Must operate with a high degree of detail orientation as materials may be presented at the top level of the organization.
•    Complete a broad variety of administrative duties to include calendar management, arranging travel, completing expense records and reports, and complex data entry. Will receive internal and external calls and emails and must be able to answer or direct question to appropriate party.
•    At times, will collect and analyze complex data for reporting and/or performance (trend) analysis.
•    Manage multiple projects to support LOB goals and/or community/Market matters. Assignments will often include confidential material and the position must act with the utmost discretion and professionalism.
•    Conduct and coordinate various financial, product, market, operational and related research to support strategic and business planning within the department.
•    Represent the LOB with a high level of professionalism and tact with all internal and external clients via email, calls, meetings, Bank and Market events.
•    Organize and oversee LOB meetings and events. May represent the Bank at various community/market events.
•    At times, will conduct research, provide analysis, interpret data and report on findings.
•    Maintain record information by updating database and maintaining thorough meeting notes.
•    Ensure the maintenance of confidential information to protect the Bank and Bank customers.
•    Ability to make mature and sound decisions to address business needs.
•    May provide feedback on policies and procedures. 
•    Build and maintain strong relationships with key business partners and/or customers.
•    Provides high level support and participates extensively during M&A process.
•    Proactively build professional relationships with all levels of staff, customers, and outside partners.
•    Work on special projects and other duties as business needs arise.

Qualifications

•    High School diploma or equivalent required, bachelor’s degree preferred.
•    A minimum of five (5) years of professional working experience in the Banking or Finance industry is required.
•    Experience providing administrative support at the Executive or Director level is highly desired.
•    Proficiency in Microsoft Office Products (Word, Excel, PowerPoint) required
•    Very strong verbal and written communication skills
•    Demonstrated ability of high level of professionalism and confidentiality
•    Ability to anticipate manager or departmental needs.
•    Ability to provide strong customer service while protecting bank interests.
•    Ability to multi-task in a fast-paced environment and meet deadlines.
•    Ability to interact in a professional manner with all levels of staff including Executive Management and key bank clients.
•    Ability to travel up to 10%.

KEY COMPETENCIES:

•    Professionalism
•    Detail Oriented
•    Self-Motivated
•    Accountability

ESSENTIAL FUNCTIONS:

•    Standing and sitting for extended periods of time.
•    Must efficiently operate a computer keyboard, mouse, and other computer components.
•    Ability to converse and exchange information with all levels of staff within organization.
•    Ability to observe, perceive, identify, and translate data.
•    Ability to travel via automobile, train, or public transportation.

This job description is not intended to be all-inclusive and the employee will also perform other duties as assigned.  It is not an employment contract.  United Bank reserves the right to modify job duties or job descriptions at any time. 
 

Company Profile

Please click here to access a list of benefits for which this position is eligible. Additional information regarding United's Mission, Values and Culture can be found here.

At United, our strength is our people, and we are committed to nurturing a culture that is reflective of the communities we serve; promotes respect and a shared purpose; and aligns with our core values.

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, status as a protected veteran, or any other characteristic protected by law.